Business Visa Help for Individuals
For travelers applying on their own — no corporate travel program, no HR department handling the paperwork. One application, one quote, handled by the same specialists who run our corporate programs.
If you are self-employed and travel regularly, our small business service covers sole proprietors and independent consultants specifically.
What is different when you apply on your own
The application itself is the same. What changes is that nobody else is gathering your evidence, watching your dates, or telling you when the category you picked is the wrong one.
You gather the evidence
An HR team usually knows which letter the consulate expects and has a template ready. On your own, that falls to you. We send an exact list for your nationality and destination, and review each document before it goes in rather than after a refusal.
Nobody else is tracking the date
Appointment availability is frequently the longer part of the wait, not the decision itself. We check the current position for your specific consulate before you book travel, and flag when the calendar makes your dates unrealistic.
The interview is yours to sit
Where an interview is required, you attend alone. We prepare you for the questions your category attracts and make sure your documents support what you will say. Our interview preparation guide covers the general ground.
One quote, no commitment
Priced per application, with the government fee and our service fee shown separately. No volume minimum, no retainer, nothing filed and nothing charged until you approve the quote.
What you will need to provide
Requirements vary by destination and nationality, so treat this as the shape of it rather than a checklist. The exact list comes with your quote. Our document checklist guide goes into detail.
If you are employed
A letter from your employer confirming your role, salary, and that the trip is business travel you are returning from. Payslips or a bank statement covering recent months. An invitation or meeting confirmation from the organization you are visiting.
If you are self-employed
Your own business registration or equivalent, plus records that show the business is trading — invoices, contracts, or accounts. The employer letter is replaced by evidence you generate yourself, which usually needs to be more substantial rather than less.
If you are funding the trip yourself
Expect more attention on finances, since there is no company covering costs. Bank statements showing the trip is affordable without the application looking like a one-off transfer arranged for the purpose. We tell you what that looks like for your destination before you file.
If you have been refused before
A refusal is not normally a permanent bar, and applying again is generally possible. The question is what the refusal was actually about.
Most application forms require you to disclose previous refusals, and a second application that is materially identical to the first usually produces the same outcome. What changes the picture is addressing the stated reason — which often means different evidence rather than more of it, and sometimes means a different visa category altogether.
We will look at what was filed, what the refusal pointed to, and tell you plainly whether we think another application is worth making. Sometimes the answer is to wait, or to change the trip. We would rather say that than take a fee for a filing we expect to fail.
We do not guarantee approval and cannot influence a decision. Every outcome rests solely with the destination country's authorities.
Where you are travelling
Each destination page covers the visa category, the current government fee, the documents actually required, and how long to allow.
Questions individual applicants ask
Can I use your service without a company sponsoring me?
Yes. Most business visa categories are applied for by the traveler, not by a company, so there is no requirement for an employer to be involved on our side. What the destination asks for is evidence of the business purpose — commonly an invitation or meeting confirmation from the organization you are visiting. If you are employed, your employer usually supplies a letter confirming your role and the trip. If you are self-employed, your own business records take its place.
Do I pay the same as a company would?
Every case is quoted individually, so there is no separate individual price list to compare against a corporate one. Corporate pricing reflects volume, which a single application does not have. You always see the government fee and our service fee as separate figures before you commit, and the government fee is set by the destination and identical wherever you apply.
I have been refused a visa before. Can I apply again?
A refusal is not normally a permanent bar, and reapplying is generally possible. What matters is the reason for the refusal: most application forms require you to disclose previous refusals, and submitting a materially identical application usually produces the same result. We review what was filed before, identify what the stated reason points to, and tell you honestly whether we think a further application is worth making. We never guarantee an outcome — the decision rests entirely with the destination authority.
Will you sit the consulate interview with me?
No. Interviews are conducted with the applicant alone. What we do is prepare you for it: the questions typically asked for your visa category, how your documents support what you will say, and the areas where answers commonly create problems. Our business visa interview preparation guide covers the general ground, and coaching for your specific case is part of the service where an interview is required.
Is a business visa the right category if I am doing paid work?
Often not, and this is the single most common mistake we see. Business visitor categories generally cover meetings, conferences, negotiations, and site visits. Performing paid work, delivering services to a client in the destination, or being embedded with a local team frequently requires a different permission, and using a visitor visa for it risks refusal at the border. Tell us what you will actually be doing and we confirm the category before anything is filed.
How far ahead should I start?
It depends on the destination, and processing time is only part of it. Appointment availability is often the longer wait, particularly for US consulate interviews, and it varies by location and season. The indicative windows on each destination page are a starting point; we confirm the current position for your specific consulate before you commit to travel dates.
Get a quote
Tell us your nationality, where you are going, and what you will be doing there. We confirm the right category and send a quote with the government fee and our service fee shown separately.
Get Started with Your Visa
Tell us about your travel plans and our visa experts will guide you through the process.